Doorkee’s Win 1 Month’s Apartment Rent Sweepstakes

Official Rules

NO PURCHASE REQUIRED TO ENTER OR WIN.

1. Eligibility: The Doorkee Inc. (“Doorkee”) Win 1 Month’s Apartment Rent Sweepstakes (the “Sweepstakes”) is open only to legal residents of the five (5) boroughs of New York City (Bronx, Manhattan, Brooklyn, Queens, Staten Island, the “boroughs”) who are 18 years of age or older at the time of entry, who sign up to be contacted by Doorkee for advertising and promotions, and rent or lease their legal residence in one of the boroughs of New York City.  Employees and non-employee workers of Doorkee (“Sponsor” or “Administrator”), and their respective parent companies, subsidiaries, affiliates, and agents and those prize providers and agencies that are involved in the development or execution of this Sweepstakes or any of its materials, and the immediate family (spouse, parents, siblings, and children) and household members of each such person are not eligible to enter or to win any prize in this Sweepstakes.  The Sweepstakes is subject to all applicable federal, state, and local laws and regulations and is void where prohibited by law. By participating in the Sweepstakes, entrant fully and unconditionally agrees to and accepts these Official Rules and the decisions of the Sponsor and Administrator, which are final and binding in all matters related to the Sweepstakes.

 

2. Promotion Period: The Sweepstakes begins at 5:00 p.m. Eastern Time ("ET"), April 5, 2019 and ends at 12:59 p.m. ET, September 6, 2019 (the "Promotion Period").  Sponsor’s computer is the official time-keeping device for this Sweepstakes.

 

3. How to Enter: There are 2 ways to enter:

a) Free Website Entry Method of Entry: During the Promotion Period, visit Doorkee.com follow the links and instructions to create or log in to your Account.

b) Free In-Person Method of Entry: During the Promotion Period, during a live hosted event or a live in-person signup booth.   

Limit: 1 Sweepstakes entry per person during the Promotion Period, regardless of method or combination of methods of entry.  Any attempt by any entrant to obtain more than the stated number of entries by using multiple/different email addresses, identities, registrations or logins, or any other methods will void that entrant’s entries and that entrant may be disqualified.  Any use of robotic, repetitive, automatic, programmed or similar entry methods or agents (including, but not limited to, sweepstakes entry services) will void all entries by that entrant.  In the event of a dispute as to any entry, the authorized account holder of the email address associated with the Account used to enter will be deemed to be the entrant.  The "authorized account holder" is the natural person assigned an email address by an Internet access provider, online service provider or other organization responsible for assigning email addresses for the domain associated with the submitted address. Potential winner may be required to show proof of being the authorized account holder.

                                                                                     

4. Drawing: Administrator will conduct the drawing independently, unbiasedly and in a totally randomized matter such that all entrants have an equal opportunity of being selected.  The selection of the potential winner is final and binding.  On or about September 6, 2019, Administrator will select the name of the potential winner in a random drawing of all eligible entries received during the Promotion Period. The potential winner will be notified by email, mail, or phone. The odds of winning the prize depend on the number of eligible entries received during the Promotion Period.

 

5. Requirements of Potential Winner: Potential winner must continue to comply with the Official Rules.  Winning is contingent upon fulfilling all requirements.  The potential winner will be required to sign and return to Administrator, within 5 days of the date notice or attempted notice is sent, a Declaration of Compliance, Liability & Publicity Release (except where prohibited) in order to claim his/her prize and to fulfill any such other requirements as determined by Administrator.  If the potential winner fails to provide a Declaration of Compliance, Liability & Publicity Release within the required timeframe, he/she may be disqualified and forfeit the prize.  In the event that the potential winner cannot be contacted, forfeits the prize, or is disqualified for any reason, Administrator will select an alternate potential winner in a random drawing from among all remaining eligible entries, up to 3 alternates.  If the alternate potential winners are disqualified, the prize will not be awarded.  Prize will be fulfilled approximately 8 to 10 weeks after the conclusion of the Sweepstakes.

 

6. Prize:

1 GRAND PRIZE: Up to a $3,320 check or the equivalent of potential winner’s 1 month rent payment, whichever is less.  Actual Maximum Retail Value (“AMRV”): $3,320.  Upon Administrators request, the potential winner shall provide documentation evidencing their age, legal residence, and the amount of money they regularly owe for 1 month’s rent.  The Administrator shall verify and make final determination, in its sole and absolute discretion, as to the accuracy and completeness of such documentation. No substitution, exchange or transfer of prize by winner.  Sponsor reserves the right to substitute the prize for one of equal or greater value.  Winner is responsible for all taxes and fees associated with prize receipt and/or use. 

 

7. Publicity: Except where prohibited, participation in the Sweepstakes constitutes entrant’s consent for Sponsor and its designees to use entrant’s name, prize information, likeness, city and state of residence for promotional purposes in any media without further consideration. 

 

8. General Conditions: In the event that the operation, security, or administration of the Sweepstakes is impaired in any way for any reason, including, but, not limited to, fraud, virus or other technical problem, the Sponsor may, in its sole discretion, either: (a) suspend the Sweepstakes to address the impairment and then resume the Sweepstakes in a manner that best conforms to the spirit of these Official Rules; or (b) cancel the Sweepstakes and award the prizes in a random drawing from among all eligible entries received up to the time of the impairment. The Sponsor reserves the right in its sole discretion to disqualify any individual it finds to be tampering with the entry process or the operation of the Sweepstakes or to be acting in violation of the Official Rules of this or any other promotion, or in an unsportsmanlike or disruptive manner.  Any attempt by any person to undermine the legitimate operation of the Sweepstakes may be a violation of criminal and civil law, and, should such an attempt be made, the Sponsor reserves the right to seek damages from any such person to the fullest extent permitted by law.  The Sponsor's failure to enforce any term of these Official Rules shall not constitute a waiver of that provision. 

 

9. Release and Limitations of Liability: Except where prohibited, by participating in the Sweepstakes, entrants agree to release and hold harmless Doorkee, and their respective parents, subsidiaries, affiliates, promotional partners, prize partners, agents and agencies, and the officers, directors and employees of them (the “Released Parties”) from and against any claim or cause of action arising out of participation in the Sweepstakes or receipt or use of any prize, including, but not limited to: (a) unauthorized human intervention in the Sweepstakes; (b) technical errors related to computers, servers, providers, printers or telephone or network lines; (c) printing errors; (d) errors in the administration of the Sweepstakes or the processing of entries; (e) late, lost, or undeliverable mail; or (f) injury or damage to persons or property which may be caused, directly or indirectly, in whole or in part, from entrant’s participation in the Sweepstakes or receipt of any prize.  Entrant further agrees that in any cause of action, the Released Parties’ liability will be limited to the cost of entering and participating in the Sweepstakes and in no event shall the Released Parties be liable for attorney’s fees.  Entrant waives the right to claim any damages whatsoever, including, but not limited to, punitive, consequential, direct, or indirect damages.  If, for any reason, an entrant’s entry is confirmed to have been erroneously deleted, lost, or otherwise destroyed or corrupted, entrant’s sole remedy is another Sweepstakes entry, if it is possible.  If the Sweepstakes, or any part of it, is discontinued for any reason, Sponsor, in its sole discretion, may elect to hold a random drawing from among all eligible entries received up to the date of discontinuance for any prize offered herein.  No more than the stated number of prizes will be awarded.  In the event that production, technical, seeding, programming or any other reasons cause more than the stated number of prizes as set forth herein to be available and/or claimed, Sponsor reserves the right to award only the stated number of prizes by a random drawing among all legitimate, un-awarded, eligible prize claims. 

 

10. Disputes: Entrant agrees that: (a) any and all disputes, claims and causes of action arising out of or connected with this Sweepstakes or any prizes awarded shall be resolved individually, without resort to any form of class action, and exclusively by the United States District Court for the Southern District of New York (Southern District) or the appropriate New York State Court located in New York County, New York; and (b) any and all claims, judgments and awards shall be limited to actual out-of-pocket costs incurred, including costs associated with entering any Sweepstakes, but in no event attorneys’ fees.  All issues and questions concerning the construction, validity, interpretation and enforceability of these Official Rules, or the rights and obligations of the entrant and Sponsor in connection with the Sweepstakes, shall be governed by, and construed in accordance with, the laws of the State of New York, without giving effect to any choice of law or conflict of law rules (whether of the State of New York or any other jurisdiction), which would cause the application of the laws of any jurisdiction other than the State of New York.

 

11. Winner List: The winner list will be posted after winner confirmation is complete.

 

12. Sponsor and Administrator:  Doorkee Inc., 757 Third Avenue – Suite 1701, New York, NY 10017

 

Doorkee Inc. Data Privacy Policy

Version dated 27 March 2019

  1. INFORMATION ABOUT US

  2. CONTACT DETAILS

  3. WHAT PERSONAL DATA WE COLLECT AND WHY?

  4. SHARING OF YOUR INFORMATION

  5. YOUR RIGHTS



1. INFORMATION ABOUT US AND INTRODUCTION

Doorkee Inc. (sometimes referred to as “Doorkee,” “we,” the “Company,” or “us”) values and protects the Personal Data of our existing and prospective customers, business partners, and suppliers.  Doorkee is a digital marketplace that connects apartment seekers with departing tenants on behalf of landlords with headquarters in New York, New York, United States.

This Privacy Notice covering Personal Data of individuals in the US and EU contains important information about the way in which we collect, use, disclose, retain and otherwise process Personal Data.



For the purpose of the General Data Protection Regulation 2016/679 and any implementing legislation (the “GDPR”), Doorkee Inc. is the data controller responsible for any Personal Data that we process.



2. CONTACT DETAILS

Questions, comments, and other communications regarding this Privacy Notice, or our privacy practices in general, are welcomed and should be addressed to our Data Protection Privacy Advocate. Any queries and requests regarding this privacy notice may be sent by email or post to: Data Protection Privacy Advocate, Attn: Doorkee Inc. 757 3rd Ave, Suite 1701, NY, NY 10017 or Email: jordan.franklin@doorkee.com



3. WHAT PERSONAL DATA WE COLLECT AND WHY?

This section 3 covers the different sources and categories of Personal Data that we collect and process, why we do so, and the lawful bases for processing by Doorkee. Depending on your relationship with Doorkee, please see the relevant section below where we describe how we obtain your Personal Data and how we will treat it. This privacy notice covers the processing of information for the following categories of individuals: Existing or Prospective Customers, Business Partners and Vendors.



3.1 Existing or Prospective Customers, Business Partners and Vendors

We may collect Personal Data related to individuals, employees, directors, and authorized signatories of prospective customers, business partners or vendors.



A - Sources of Personal Data
B - Personal Data that we collect and process
C - Why do we collect your Personal Data and what are our lawful bases for it?
D - How long do we keep your Personal Data?



A - Sources of Personal Data



We may obtain your Personal Data from the following sources:

  1. from you directly;

  2. from a company that employs you, if you are an employee of our existing or prospective customer, business partner or vendor;

  3. from Doorkee’s affiliates, including landlord affiliates;

  4. during networking events that we have either hosted, or sponsored, or attended; and/or

  5. from publicly available sources (for example, your company website or social media sites)



B - Personal Data that we collect and process



We may collect the following categories of Personal Data relating to our existing or prospective customers’ or vendors’ employees, officers, authorized signatories, and other associated individuals:

  1. name;

  2. business address;

  3. personal address;

  4. residential lease expiration date;

  5. business email address;

  6. personal email address;

  7. business telephone number;

  8. personal telephone number;

  9. job title;

  10. income range;

  11. date of birth;

  12. income details;

  13. credit information; and/or

  14. billing information.

C - Why do we collect your Personal Data and what are our lawful bases for it?

Existing or Prospective Customers and Vendors
We may use your Personal Data to: Our lawful basis for doing so is: Our legitimate interests in doing so are:
Provide you with our products or services or receive products or services from you Legitimate Interest Efficiently fulfill our contractual and legal obligations Management Reporting (including at an intra-group level)
Establish and manage our relationship Efficiently fulfill our contractual and legal obligations, Account Management, Understand the market in which we operate, Management Reporting (including at an intra-group level) Exercise or defend legal claims
Learn about how our products and services are or may be used Understand the market in which we operate, Management Reporting (including at an intra-group level)
Security Managing security, risk and fraud prevention, Management Reporting (including at an intra-group level)
Let you know about our products, services and events that may be of interest to you by letter, telephone, email or other forms of electronic communication Promote our goods and services, Management Reporting (including at an intra-group level)

If you object to us using your Personal Data for these purposes, including direct marketing, please let us know using the email address or mailing address provided in section 2 and we will promptly remove you. Where we use your email to communicate marketing information to you we will seek your prior consent where required to do so by law.


D - How long do we keep your Personal Data?

We will keep and Process your Personal Data only for as long as is necessary for the purposes for which it was collected. We will keep your Personal Data for the duration of our business relationship with regard to the provision of goods or services to you. We will retain information about you after the closure of a customer account or the end of a business relationship as long as required for legal, regulatory and legitimate business purposes. Upon expiry of such data retention period, we will delete it securely.


3.2 Website Visitors

A - Sources of Personal Data
B - Personal Data that we collect and process
C - Why do we collect your Personal Data and what are our lawful bases for it?

D - Sources of Personal Data


We may obtain your Personal Data from the following sources:

  1. from you directly (for example, at the time of subscribing to any services offered on our website, including but not limited to ‘Contact Us’ submissions on our website (Doorkee.com), mail mailing lists, interactive services, posting material or requesting further goods or services);

  2. from your device or browser; and/or

  3. if you contact us, we may keep a record of that correspondence.


B - Personal Data that we collect and process

  1. name;

  2. username;

  3. email address

  4. operating system;

  5. browser type;

  6. cookie data (please refer to the below list to configure cookies);

  7. preferences regarding online marketing; and/or

  8. IP address.

Configuring Browser Cookies
Mozilla FireFox
Microsoft Internet Explorer
Google Chrome
Apple Safari
Opera


C - Why do we collect your Personal Data and what are our lawful bases for it?

Website Visitors
We may use your Personal Data to: Our lawful basis for doing so is: Our legitimate interests in doing so are:
Provide our website services to you Legitimate Interest Website Management,
Promote our goods and services,
Account Management
Establish and manage our relationship Understand the market in which we operate, Management Reporting (including at an intra-group level),
Account Management
Learn about our websites(s) users’ browsing patterns and the performance of our website(s) Website Management
Security Managing security, risk and fraud prevention, Management Reporting (including at an intra-group level)
Let you know about our products, services and events that may be of interest to you by letter, telephone, email or other forms of electronic communication Promote our goods and services, Management Reporting (including at an intra-group level)
Learn about how our products or services may be used Understand the market in which we operate, Management Reporting (including at an intra-group level)

If you object to us using your contact details for these purposes, including direct marketing, please send us an email using the email address or mailing address in section 2.



Where we use cookies or similar technologies we will seek your prior consent where required to do so by law.  Where we use your email to communicate marketing information to you we will seek your prior consent and an opt-out feature where required to do so by law.



3.3 Apartment Seekers / Apartment Applicants / Departing Tenants  

We may collect Personal Data related to apartment units advertised on our website.

A - Sources of Personal Data
B - Personal Data that we collect and process
C - Why do we collect your Personal Data and what are our lawful bases for it?
D - How long do we keep your Personal Data?



A - Sources of Personal Data

We may obtain your Personal Data from the following sources:

  1. from you directly;

  2. from a third party, for example, individual referrals, recruiter, landlord;

  3. from Doorkee’s affiliates including landlord affiliates;

  4. via hard copy and web-based application forms;

  5. during networking events that we have either hosted, or sponsored, or attended; and/or

  6. from publicly available sources (for example, professional networks, such as LinkedIn)



B - Personal Data that we collect and process

We may collect the following categories of Personal Data, which may differ, depending on the content of the documents you and/or your landlord submits to us:

  1. name;

  2. residence address;

  3. personal email address;

  4. telephone number;

  5. date of birth;

  6. career and education history;

  7. skills, experience, and qualifications;

  8. personal interests, languages spoken, questionnaire results;

  9. gender;

  10. names and contact details for references. Please note that it is your responsibility to obtain consent from your references prior to providing us personal information about them;

  11. current and historic salary details;

  12. details of your current benefit entitlements;

  13. spending habits

C - Why do we collect your Personal Data and what are our lawful bases for it?

Apartment Seekers / Apartment Applicants / Departing Tenants
We may use your Personal Data to: Our lawful basis for doing so is:
Contact referees
Conduct background checks
Verify information submitted
Consent
Check your eligibility Legal obligation
We may use your Personal Data to: Our lawful basis for doing so is: Our legitimate interests in doing so are:
Facilitate the selection process
Assess and confirm your suitability
Communicate with you
Legitimate interests Inventory management
Execute business process and internal management Management Reporting (including at an intra-group level)
Safeguard the security of our infrastructure, premises, assets and office equipment, including prevention of criminal activity, defending legal claims Managing security, risk and crime prevention, Exercise or defend legal claims

If you object to us using your Personal Data for these purposes, including direct marketing, please let us know using the email or mailing address provided in section 2.


D - How long do we keep your Personal Data?

We will keep and Process your Personal Data only for as long as is necessary for the purposes for which it was collected.  If you are successful and Doorkee accepts you as a user, we will keep your information as long as legally permissible.


4. SHARING OF YOUR INFORMATION

Data that we collect may be shared with our affiliated companies, suppliers or service providers, and government authorities. See details in relevant sections below.

Affiliates
Government or regulatory bodies
Service providers
Mergers and acquisitions


Affiliates

We may share your Personal Data with affiliates for the following purposes:

  • to provide us with IT support and systems and tools for managing operations,

  • overall group-wide risk management;

  • litigation management;

  • compliance with regulatory requirements applicable to affiliates, and

  • marketing.


In so doing, our affiliates may be data controllers and / or data processors of your Personal Data together with Doorkee.  As data controllers and / or data processors, these affiliates will process your data in line with the intra-group data transfer agreements in line with the requirements of the GDPR and other relevant regulations.


Government or regulatory authorities

We may also disclose information about you if we have a legal duty to do so or if we are required or requested by any governmental or regulatory authority or similar body pursuant to any applicable law or regulation. Otherwise, we will keep information about you confidential.


Service providers

We may give information about you to organizations that provide a service to us or are acting as our agents, subject to contractual measures that we put in place obligating such organizations, on the understanding that they will keep the information confidential and will comply with applicable data protection laws.  For example, we may share your information with the following types of service providers that we engage with:

  1. Technical support providers who assist with our website and IT infrastructure;

  2. Third party software providers, who may include ‘software as a service’ solution providers, where the provider hosts the relevant Personal Data on our behalf;

  3. Professional advisers such as lawyers, accountants, tax advisors, auditors and insurance brokers;

  4. Money laundering and compliance search providers;

  5. Providers that help us store, collate and organize information effectively and securely, both electronically and in hard copy format, and for marketing purposes; and/or

  6. Providers that help us generate and collate reviews in relation to our services.


Mergers and acquisitions

In the context of mergers and acquisitions, we may transfer your Personal Data to potential purchasers and their advisors, subject to appropriate confidentiality obligations, in the event we decide to dispose of all or parts of our business.


5. YOUR RIGHTS

You have the following rights in relation to your Personal Data under the GDPR and related relevant statutes:

  1. to obtain information on how we handle your Personal Data and access documents which contain your Personal Data;

  2. to request us to correct or update your Personal Data if it is inaccurate or out of date;

  3. to object to the processing of your Personal Data for the purposes of our legitimate interests, as discussed above;

  4. to erase Personal Data about you that is held by us:

  5. which is no longer necessary in relation to the purposes for which is was collected,

  6. to the processing of which you object, or

  7. which may have been unlawfully processed by us;

  8. to restrict processing by us, i.e. to restrict processing to storage only;

  9. where you oppose to deletion of your Personal Data and prefer restriction of processing instead, or

  10. where you object to the processing by us on the basis of its legitimate interests;

  11. to transmit Personal Data that you submitted to us back to you or to another organization in certain circumstances; and

  12. If we rely on your consent (for example, when setting cookies on your device or for direct marketing), you may withdraw your consent at any time.


If you at any time decide to exercise any of these rights, please contact us as indicated in section 2 above.  If you are unhappy with how we have dealt with your request or concern, you have the right to file a complaint with a data protection supervisory authority.


Release and Limitations of Liability 

Except where prohibited, data subjects agree to release and hold harmless Doorkee, and their respective parents, subsidiaries, affiliates, agents and agencies, and the officers, directors and employees of them (the “Released Parties”) from and against any claim or cause of action arising out of data held or processed by Doorkee, including, but not limited to: (a) unauthorized human intervention; (b) technical errors related to computers, servers, providers, printers or telephone or network lines; (c) printing errors; (d) errors in the administration of the data or the processing of entries; (e) lost, or undeliverable mail; or (f) injury or damage to persons or property which may be caused, directly or indirectly, in whole or in part, from data processing.  Data subjects agree that in any cause of action, the Released Parties’ liability will be limited to $500 or the cash exchanged between the data subject and Doorkee, whichever is less, and in no event shall the Released Parties be liable for attorney’s fees.  Data subject waives the right to claim any damages whatsoever, including, but not limited to, punitive, consequential, direct, or indirect damages. 

 

Except where prohibited, any and all disputes, claims and causes of action arising out of or connected with this policy shall be resolved individually, without resort to any form of class action, and exclusively by the United States District Court for the Southern District of New York (Southern District) or the appropriate New York State Court located in New York County, New York; and (b) any and all claims, judgments and awards shall be limited to $500 or the cash exchanged between the data subject and Doorkee, whichever is less, but in no event attorneys’ fees.  All issues and questions concerning the construction, validity, interpretation and enforceability of this policy, or the rights and obligations of a data subject, data controller or data processor shall be governed by, and construed in accordance with, the laws of the State of New York, without giving effect to any choice of law or conflict of law rules (whether of the State of New York or any other jurisdiction), which would cause the application of the laws of any jurisdiction other than the State of New York.